The Medicaid Waiver program throughout the United States is incredibly complex. While Medicaid is a Federal Program, it is run by each individual state.  This makes it confusing to fully understand all the ins and outs of the various states.  Medicaid waiver programs play a crucial role in providing essential support and services for individuals with disabilities, enabling them to live fulfilling lives within their communities. These programs offer a range of services tailored to the unique needs of both adults and children, empowering them to access necessary care, therapies, and supports.

In this blog, we’ll delve into the intricacies of Virginia’s Medicaid waiver programs, exploring what they offer, how to qualify, and how they can make a positive impact on the lives of individuals with disabilities and their families. With an historically long waitlist for the Developmental Disabilities waiver (DD waiver), the waiver program has been in the news of late.  Governor Youngkin has stated he wishes to have all Priority One Wait Listers moved off the list into a waiver slot before he leaves office.  This is an incredible opportunity for many families and individuals who need assistance and services. 

Understanding Medicaid Waivers

Medicaid waivers are designed to provide additional services beyond what traditional Medicaid covers. These waivers are essential for individuals who require long-term care and support services due to disabilities or chronic illnesses. In Virginia, there are several Medicaid waiver programs catering to different age groups and needs.

For adults, the most relevant waiver programs include the Commonwealth Coordinated Care Plus Waiver (CCC Plus), Intellectual Disability Waiver (ID Waiver), and Developmental Disability Waiver (DD Waiver). For children, programs such as the Family and Individual Support Waiver (FIS) and the Commonwealth Coordinated Care Plus Waiver (CCC Plus) offer crucial support tailored to their unique needs.

Qualifying for Medicaid Waivers: Eligibility criteria for Virginia’s Medicaid waiver programs vary depending on factors such as age, income, disability type, and level of care needed. Generally, individuals must demonstrate a medical need for long-term services and supports, as well as meet certain financial eligibility requirements.

For adults, eligibility for waivers like CCC Plus, ID Waiver, and DD Waiver often involves an assessment of functional limitations and medical necessity. Children’s waiver programs may also consider factors such as the child’s diagnosis, functional limitations, and the family’s income level.

Navigating the Application Process

Applying for Medicaid waiver programs can be complex, but there are resources available to help individuals and families navigate the process. In Virginia, the Department of Medical Assistance Services (DMAS) oversees the waiver programs and provides guidance on eligibility and application procedures.

Families can begin the process by contacting their local Community Services Board (CSB) or Department of Social Services (DSS) to request an assessment for waiver services. It’s essential to gather documentation of the individual’s disability, medical needs, and financial status to support the application.

Understanding Waiver Services

Once approved for a Medicaid waiver program, individuals gain access to a wide array of services and supports tailored to their specific needs. These services may include:

1. Personal Care Services: Assistance with activities of daily living such as bathing, dressing, and meal preparation.

2. Respite Care: Temporary relief for caregivers, allowing them to take breaks while ensuring the individual’s needs are met.

3. Skilled Nursing Services: Medical care provided by licensed nurses for individuals with complex medical needs.

4. Therapeutic Services: Physical, occupational, and speech therapies to improve functional abilities and independence.

5. Assistive Technology: Devices and equipment that enhance individuals’ abilities to perform daily tasks and participate in community life.

Commonwealth Coordiated Care Plus Waiver (CCC Plus)

The Commonwealth Coordinated Care Plus Waiver, commonly referred to as CCC Plus, is a Medicaid waiver program designed to provide comprehensive care coordination and support services for individuals who are elderly, disabled, or medically fragile. This program aims to improve health outcomes and enhance the quality of life for participants by offering a person-centered approach to care.

Key features of the CCC Plus waiver include:

    • Care Coordination: Each participant is assigned a care coordinator who helps assess their needs, develop a care plan, and coordinate services across various healthcare providers and community resources.
    • Covered Services: CCC Plus covers a wide range of services, including primary care, specialty care, prescription medications, behavioral health services, personal care assistance, and medical equipment and supplies.
    • Home and Community-Based Services (HCBS): CCC Plus emphasizes the delivery of services in home and community settings, promoting independence and autonomy for participants.
    • Eligibility: Eligibility for CCC Plus is based on factors such as age, disability status, functional limitations, and medical necessity. Participants must meet certain financial criteria to qualify for Medicaid.

Developmental Disability Waiver (DD Waiver)

The Developmental Disability Waiver, often abbreviated as DD Waiver, serves individuals with developmental disabilities who require specialized services and supports to live and thrive in their communities. This waiver program emphasizes individual choice, self-determination, and community inclusion. Virginia has three waivers that are focused on those individuals that have a diagnosis of developmental disability. The DD Waiver Program provides supports and services options for successful living, learning, physical and behavioral health, employment, recreation and community inclusion. This program does have a waiting list and the slots are allocated based on urgency of need. DD Waivers are administered jointly with the Virginia Department of Behavioral Health and Developmental Services (DBHDS).

Key features of the DD Waiver include:

    • Person-Centered Planning: Participants engage in person-centered planning to identify their goals, preferences, and support needs, which inform the development of their individualized service plan (ISP).
    • Community Integration: The DD Waiver promotes community-based services and activities that facilitate socialization, skill development, and meaningful participation in community life.
    • Supported Employment: Participants receive assistance in finding and maintaining employment opportunities that match their skills, interests, and career goals.
    • Respite Services: The waiver offers respite care to provide temporary relief for caregivers and ensure continuity of care for participants.
    • Eligibility: Eligibility for the DD Waiver is based on a diagnosis of a developmental disability and the individual’s need for ongoing supports and services to function in community settings.

The Three Waivers that Provide a Continuum of Services

1. Building Independence Waiver

The Building Independence Waiver (BI Waiver) is a Medicaid waiver program designed to support individuals with developmental disabilities who are transitioning from institutional settings, such as nursing facilities or state training centers, to community-based settings. This waiver focuses on promoting independence, integration, and self-determination for participants.

Key features of the BI Waiver include:

    • Transition Planning: Participants receive comprehensive transition planning to facilitate their move from institutional settings to community-based living arrangements. This may involve identifying suitable housing options, arranging necessary supports and services, and ensuring a smooth transition process.
    • Community Integration Services: The BI Waiver offers a range of community integration services, including supported living, day support, vocational rehabilitation, and socialization activities, to help participants thrive in their new environments.
    • Individualized Support Plans: Participants collaborate with service coordinators to develop individualized support plans that address their unique needs, preferences, and goals. These plans may include a combination of residential supports, day services, employment supports, and personal care assistance.
    • Care Coordination: Each participant is assigned a care coordinator who assists with navigating the transition process, accessing needed services, and advocating for their rights and preferences.
    • Eligibility: Eligibility for the BI Waiver is based on a determination of institutional level of care need and the individual’s desire to transition to community-based living.

2. Family and Individual Supports (FIS) Waiver:

The Family and Individual Supports (FIS) Waiver is a Medicaid waiver program designed to provide support services for individuals with developmental disabilities who live with their families or in their own homes. This waiver emphasizes family-centered care and provides assistance to families in meeting the needs of their loved ones with disabilities.

Key features of the FIS Waiver include:

    • Family Support Services: The FIS Waiver offers a range of supports and services to assist families in caring for their loved ones with disabilities at home. This may include respite care, personal care assistance, behavioral support, and specialized medical equipment and supplies.
    • Individualized Service Planning: Participants collaborate with service coordinators to develop individualized service plans that reflect their preferences, strengths, and needs. These plans may include a combination of in-home supports, community-based services, and skill-building activities.
    • Flexible Funding: The FIS Waiver provides families with flexible funding to purchase goods and services that support the individual’s health, safety, and well-being. This may include adaptive equipment, home modifications, educational supports, and recreational activities.
    • Caregiver Training and Support: The waiver offers training and support services for caregivers to enhance their skills, knowledge, and confidence in caring for individuals with developmental disabilities.
    • Eligibility: Eligibility for the FIS Waiver is based on a diagnosis of a developmental disability and the individual’s need for ongoing supports and services to live at home.

3. Community Living (CL) Waiver:

The Community Living (CL) Waiver is a Medicaid waiver program designed to provide home and community-based services for individuals with disabilities who require a nursing facility level of care but prefer to live in their own homes or community settings. This waiver promotes independence, autonomy, and community integration for participants.

Key features of the CL Waiver include:

    • Home and Community-Based Services: The CL Waiver offers a range of services designed to support individuals with disabilities in living independently in their communities. This may include personal care assistance, skilled nursing services, homemaker services, and transportation assistance.
    • Participant-Directed Services: Participants have the option to self-direct their services, allowing them to hire and manage their own support staff and tailor services to their individual needs and preferences.
    • Housing Assistance: The CL Waiver provides housing-related supports, such as rental assistance, home modifications, and accessibility adaptations, to help participants secure and maintain suitable housing in the community.
    • Transition Assistance: Participants transitioning from nursing facilities or other institutional settings receive transition assistance to facilitate their move to community-based living arrangements. This may include transition planning, coordination of services, and assistance with housing placement.
    • Eligibility: Eligibility for the CL Waiver is based on a determination of nursing facility level of care need and the individual’s desire to live in a community setting.

Maximizing the Benefits

To make the most of Virginia’s Medicaid waiver programs, individuals and families should actively participate in their care planning process. This involves collaborating with case managers, service providers, and healthcare professionals to develop personalized care plans that address the individual’s goals and preferences.

It’s also essential to stay informed about changes to Medicaid policies and program requirements, as well as available resources and supports in the community. Advocacy organizations and support groups can be valuable sources of information and assistance for navigating the complexities of the healthcare system.

In Conclusion

Virginia’s Medicaid waiver programs offer vital support and services for adults and children with disabilities, enabling them to live meaningful lives in their communities. By understanding the eligibility criteria, application process, and available services, individuals and families can access the resources they need to thrive. With proper planning and advocacy, individuals with disabilities can maximize the benefits of these waiver programs and achieve their full potential.


*The content is developed from sources believed to be providing accurate information. The information in this material is not intended as tax or legal advice. It may not be used for the purpose of avoiding any federal tax penalties. Please consult legal or tax professionals for specific information regarding your individual situation. This material was developed and produced by FMG Suite to provide information on a topic that may be of interest. FMG, LLC, is not affiliated with the named broker-dealer, state- or SEC-registered investment advisory firm. The opinions expressed and material provided are for general information, and should not be considered a solicitation for the purchase or sale of any security. Copyright FMG Suite.